accounting vs bookkeeping

6 Easy Accounting vs Bookkeeping Service Key Differences

Accounting vs Bookkeeping

Accounting vs Bookkeeping services are two different processes that are often confused. While the importance of accounting is the system of recording, classifying & summarizing financial transactions, the fundamentals of bookkeeping is the practice of recording & maintaining these transactions in a specific way.

Table of contents:

  • Key differences between accounting vs bookkeeping
  • What is accounting?
  • How accounting can help your business?
  • What is GAAP?
  • Types of accounting
  • What are financial statements?
  • 5 Accounting mistakes to avoid
  • What qualifications do you need to be an accountant?
  • What is bookkeeping?
  • Types of bookkeeping
  • 5 Bookkeeping mistakes to avoid
  • What qualifications do you need to be a bookkeeper?

Key Differences Between Accounting vs Bookkeeping

=> Accounting provides an internal overview of a company’s financial status while bookkeeping tracks individual dealings.

=> Accounting is used to make business decisions, while bookkeeping is used to track accurate financial information.

=> Accounting uses Generally Accepted Accounting Principles (GAAP), while bookkeeping may use other methods.

=> Accounting must be audited, while bookkeeping does not need to be.

=> Accounting records money coming in and money going out, while bookkeeping tracks individual transactions.

=> Accounting is mainly used for larger companies, while bookkeeping can be used for any company.

What Is Accounting?

Part of the accounting process is recording, classifying, and summarizing financial transactions to provide information that is useful in making business decisions. This information can be used internally by businesses or externally by authorities and other interested parties.

The financial accounting process begins with the recording of transactions. This can be done manually or electronically. Once the operation has been recorded, they are then classified according to their type.

For example, money, credit card and invoiced transactions would all be classified as income, expenses, assets, or liabilities. After the transactions have been classified, they are summarized into financial statements. These reports show a company’s financial position, performance, and cash flow at a specific point in time.

How Accounting Can Help Your Business?

By completing transactions, businesses can keep a trail of their expenses and revenue, which can help them to make informed business decisions. Also, financial accounting uses (GAAP), which allows businesses to compare their performance.

Additionally, accountancy can help businesses prepare tax returns, which can save them tons of money. Overall in the long term, accounting is a valuable service for businesses of all sizes.

What is GAAP?

Is a set of cost accounting standards that are used in the United Kingdom. These standards provide a framework for financial reporting and help businesses compare their performance. They are also used by tax authorities to ensure that businesses are reporting their finances accurately.


Types Of Accounting

There are four main types of accounting: financial accounting, management accounting, public accounting, and government accounting.

Financial Accounting

Is the activity of recording, classifying, and summarizing a company’s economic transactions to provide information that is useful in making business decisions. This information can be used internally by businesses or externally by investors, creditors, and other interested parties.

Management Accounting

Is the activity of providing reports to managers so that they can make informed decisions about how to run the business. This information includes things like budgeting, performance measurement, and forecasting.

Public Accounting

Is the activity of providing financial accounting services to clients such as individuals, businesses, or non-profit organizations. Public accountants may work for accountancy firms or they may work for accounting departments in larger companies.

Government Accounting

Is the activity of providing accounting services to governmental entities such as state, local, and federal governments. Government accountants may also work for accounting firms or they may work for accounting departments in larger companies.

What Are Financial Statements?

A financial statement is a summary of a company’s financial performance over a specific accounting history.

1. Balance sheet

The balance sheet shows a company’s assets, liabilities, and shareholders’ equity at a specific point in time.

2. Income statement

Shows a company’s revenues and expenses over some time.

3. Statement of cash flows

Shows how a company’s cash has changed over a period of time.

4. Statement of changes in equity

Shows how the company’s shareholders’ equity has changed over a period of time.

5 Accounting Mistakes To Avoid

  1. Not keeping track of your fixed and variable expenses. If you don’t track your expenses, you won’t know how much money your firm making (or losing).
  2. Not preparing a written budget is critical, it helps you follow your expenses, forecast future income statement and make sound financial decisions.
  3. Not keeping accurate financial reporting can lead to a number of problems for your firm, including inaccurate tax returns and difficulty securing loans or lines of credit.
  4. Not paying attention to cash flow data could lead to financial instability.
  5. Not treating employees fairly can put a serious damper on the business and accounts. Employers have to treat them fairly and in return, you’ll have a productive workforce that will help your business grow.

What qualification is needed to be an accountant?

The simple answer is no, you don’t need a degree to be an accountant. Postgraduate education is beneficial but not necessary, just like other professions. Instead, the majority of people in the sector have completed an AAT (Association of Accountants Technicians) course.

This certificate is often the min. requirement for accounting entries or for certified public accountants, which trains you the basics up to expert skills, across three levels. With this certificate, you’ll be able to pursue a career in accounts in a variety of interesting sectors like forensic accounting, public sector, private sector etc.

What Is Bookkeeping?

Bookkeeping is the recording of individual financial transactions. It can be done manually or using cost accounting software. The aim of bookkeeping is to ensure that financial records are accurate and up-to-date.

Bookkeeping is essential for businesses, as it helps them follow their financial position and make sound decisions based on accurate data. It also helps businesses prepare tax returns and manage their cash flow.

types of bookkeeping

Types Of Bookkeeping

There are two types of bookkeeping, single and double-entry bookkeeping.

Single entry system

Single-entry bookkeeping is a simple method where each financial transaction is recorded only once, either as a debit or a credit. This method is typically used by small businesses and individuals who have basic accounting needs.

Double entry system

Double-entry bookkeeping is a more advanced method where each financial transaction is recorded twice, once as a debit and once as a credit. This method provides a more accurate picture of a company’s financial health and is recommended for larger businesses with more complex accounting needs.

5 Bookkeeping Mistakes To Avoid

  1. Not keeping track of expenses is one of the most common bookkeeping mistakes.
  2. Reconciling your bank statements is essential for ensuring accuracy in your financial records and history.
  3. Not tracking inventory and sales makes it difficult to determine how much money your company is making or losing.
  4. Not registering transactions on time makes it difficult to keep track of your business’s financial data.
  5. Not using double-entry bookkeeping. This involves using debits and credits to make sure that the accounting period are accurate. For example, can help prevent human error. It can also help make sure that transactions are accurate and complete, which is important when it comes time to file taxes.

What qualifications do you need to be a bookkeeper?

You don’t need a degree or years of experience to apply for an entry-level position. However, you should have good math skills, a basic understanding of accounting or bookkeeping practices, and software knowledge of programs like QuickBooks, Xero, Kashflow or FreshBooks.

The best guide to obtaining a qualification in bookkeeping is through AAT. This gives you a strong overall grasp of accounting courses including bookkeeping, economics and account preparation.

Also, get some practical experience “bookkeepers work” or training before you choose a career to become a certified public accountant and look for an accountant or bookkeeper role in accounting firms, companies or professional bodies.


The difference between accounting vs bookkeeping is the processes. Bookkeeping is simply the process of recording the financial transaction in a specific way, while accountancy takes these recorded transactions and interprets them to provide useful information for making company decisions.

Accountants and bookkeepers can be invaluable partners if you’re looking for help with your financial analysis or want someone to manage your books. They’ll focus on everything from generating budgets to filing taxes so you have more time on other important tasks!

Do you need help?

Suppose you need more information on Accounting vs Bookkeeping services. In that case, our team of professional accountants has the required qualifications and accounting degree to guide you in day-to-day difficulty. Book a free consultation with MH Services today to hire a bookkeeper or let us assist you with offshore accounting services.

save and pay less tax

6 Tips How To Pay Less Tax in UK Legally

Pay Less Tax In UK Legally

In these difficult economic times, it’s no surprise that more and more people are looking for ways to pay less tax. The UK has one of the highest tax rates in the world, so most people are looking for ways to legally reduce their tax bills.

Table of contents:

  • Tax Code
  • Allowances
  • Pension Contribution
  • Charity or Gifting
  • Sacrifice Income
  • Employ a Companion
  • How much is the tax rate?
  • How to find an accountant/bookkeeper?
  • Conclusion

6 Ways To Save Paying Tax

These are the following tips you can apply before your tax return to pay less tax in the UK. Plus, we have a bonus paragraph on how to find an accountant or bookkeeper?

1. Tax code

Back to basics. How to pay taxes? Our tax advice is, to first check your tax code and ensure it is correct, otherwise, you could face a higher tax bill. If you get it wrong it could end up costing you over £100 a month.

2. Allowances

There are a number of tax allowances that you may be able to take advantage of in order to avoid paying too much tax, which may include the personal allowance, the marriage allowance, the capital gains tax allowance etc.

3. Pension contribution

Paying more pension contributions is one of the best ways to save tax. By contributing to a pension, you can take advantage of tax relief on your contributions, which means you pay less tax overall. In addition, many employers offer matching contributions, so you can get even higher value for your money.

4. Charity or gifting

Giving to a charity does more than make you feel good; it also saves tax money and lowers your self-assessment tax return burden, however it is only accessible by adding Gift Aid to the donation. In addition, you must keep all records of the charitable donations to reduce your taxable income.

5. Sacrifice income

If you’re looking for a way to pay less tax this year, sacrificing your salary might be an option and it is absolutely legal. There are many different types of arrangements in which employers and employees can agree so that both sides can benefit without having any financial loss e.g. medical insurance, gym membership, child care, car leasing etc.

Contact your payroll department for more details or our accountant for tax planning.

6. Employ a companion

In the UK, the personal allowance (£12,570) is a limit on how much you can earn to not pay taxes. If you are a self-employed or business owner and your spouse or partner doesn’t work or they’re unemployed you might consider employing them and dividing the salary of ‘Yours’ between the two people. By doing that, you can reduce your tax bill.

pay less tax

How much is the income tax rate?

Income tax is paid at a rate of 20% for most people. This means that for every £1 that you earn, you have to pay 20 pence in tax. However, higher earnings will result in higher tax payments.

How to find accountants or bookkeepers?

When it comes to accounts and bookkeepers, it’s important to find professionals who can help you keep your company finances in order.

Here are a few tips on how to find a good accountant and bookkeeper:

=> Check with the Better Business Bureau to see if any complaints have been filed against potential accounting or bookkeeping firms.

=> Interview several accounting or bookkeeping firms before making a decision. Be sure to ask about their experience and what services they offer.

=> Make sure the bookkeeping or accounting firm is licensed and insured.

=> Ask for a free consultation so you can get a feel for how the bookkeeping or accounting firm works.

=> Make sure you are aware of and understand the firm’s fees and billing practices before starting work.

=> Get referrals from other businesses.


In this article, we’ve outlined several ways that you can pay less personal tax in Manchester or in the United Kingdom. These include taking advantage of tax allowances, making pension contributions, donating to charity, and sacrificing income tax.

We’ve also provided tips on how to find good tax accountants or bookkeepers. By following these tips, you can save yourself hundreds or even thousands of pounds each year. Let us know in the comments if you have any questions about tax planning or how to reduce your tax bill.

Do you need help?

MH Services Manchester is an expert accountancy firm and tax advisor with many years of experience in accounting, PAYE, tax and financial services. Contact us today for a free consultation.


Self assessment

5 Quick & Easy Self Assessment Tax Return Tips

Easy Self Assessment Tax Return Tips

Filing your taxes might seem complicated, but with the right tips and advice it can be a breeze. In this blog post we will provide some quick self assessment tax return tips and tax saving ideas to help make the process as easy and stress-free as possible, but first, let’s talk about a self-assessment tax return.

Table of contents:

  • What is self assessment?
  • Who should complete it?
  • How to file a tax return?
  • What if I make a mistake?
  • 5 Quick & easy tips
  • How to pay income tax?
  • When to pay the tax bill?
  • Conclusion

What is a self-assessment tax return?

It is a process of declaring your income and paying the appropriate taxes to the government. It’s important to file your taxes on time and accurately, so you can avoid any penalties or fines.

Who should complete a tax return?

Self-assessment service is mandatory for anyone who has earned more than £1,000 in the former tax year.

Also, you should file a tax return if the following applies to you:

  • Employment earning [£12,570+]
  • Savings and investments [£10,000+]
  • Dividends [£14,570+]
  • Property rental [£1,000+]
  • Tips and commission [£2,500+]
  • Capital gains [£12,300+]
  • Pension scheme [£2,500+]

=> If you’re self-employed or in a business partnership, you must file a tax return also even if your income is below the taxable limit. This is because you still have to declare your revenue and pay income taxes on it.

=> If you’re not sure whether or not you need to file a tax return, it’s best to speak with accountants or look up GOV.UK.

How to file a tax return?

There are several ways to prepare and file a self-assessment tax form, and the best option will vary depending on your circumstances. To start, it’s essential to gather all necessary financial documents, such as income statements, expense receipts, and any relevant tax forms.

A) One convenient option is to leverage online resources and tools, many of which are available on the HMRC website. HMRC’s online platform provides a user-friendly interface that guides you through the entire process, ensuring you fill out the necessary fields accurately. If you’re not sure how to file it, or you need help preparing your return, there are many resources available online and on the HMRC website.

B) If you prefer personalized assistance, consulting with an accountant or tax specialist is another avenue to consider. These professionals possess in-depth knowledge of tax regulations and can offer valuable insights tailored to your specific situation. MH Services in Manchester, for example, provides a free consultation 24/7, making it easier for individuals to seek guidance at their convenience.

What if I make an error?

If you make a mistake on your tax return form, you can usually fix it by submitting an amended return. There is a time limit for amending your return [12 months] from the submission date.

However, it’s important to be accurate, as any mistakes can result in penalties or fines. You can do this by filing a new return or amending an existing one. There are several ways to fix your tax affairs, so it’s best to speak with an accountant or tax specialist for help.

self assessment tax return tips

5 Self Assessment Tax Return Tips

1. Plan ahead for tax payment

The best way to make a tax returns walk in a park is to create a plan [add notes to your calendar] and stick to it.

2. Gather your income tax bill

Before you file your return, you have to collect all the relevant invoices. This includes income receipts, tax-deductible expenses and any other relevant data. Make sure to have everything ready before you start filing, otherwise your self-assessment could turn into a nightmare. If you are not sure what forms are needed contact an accountant.

3. Use an accountancy tax software

Using tax software can be a great way to file and then pay tax online quickly and easily. The software will ask you a series of questions about your income and expenses, and then generate the appropriate tax returns for you. There are many different options available on the software market, so find one that suits your needs and preferences.

4. Claim tax relief on expenses

One of the best ways to reduce your tax bill is to claim any eligible expenses. This could include things like travel expenses, home office costs, vehicles, child benefits or other taxable benefits. Make sure to keep track of all of your expenses throughout the year, and be sure to include them in your tax relief.

5. Get accountant help

If you are feeling overwhelmed or confused about the self-assessment process, don’t be afraid to ask for help. There are many tax return resources available, including accountant professionals, online self-assessment forums, and even accountancy software support. You don’t have to do it all alone – get the help when you needed!

How to pay income tax?

Double-check the amount you have to pay. Make a one-time payment or set up a payment plan to spread the cost.

Income taxes are paid in one of two ways:

A) By deduction from your salary

B) By self-assessment, if you are self-employed or you have an income from the above-mentioned source

When to pay the tax bill?

The due date for the previous tax year is no later than the 31st of January.

What to declare?

Make sure, you are aware of all types of income e.g. property income, self-employed income and other income. There are penalties for failing to declare all relevant revenues.


Filing a self-assessment return can seem daunting, but with the help of the right accountancy service it doesn’t have to be. Our team has years of experience preparing and filing self-assessment tax returns for sole trader, self-employed people and trader business owners. We understand the tax year process inside out, so you can rest assured that your taxable income will be filed accurately and on time.

Do you need help?

Please don’t hesitate to contact MH Services in Manchester today if you have any questions or would like to learn more about pension tax relief, pension contributions, gift aid donations and other paying tax service. Free consultation about any tax service.

accounting for businesses

Why Accounts for Small Business [SME] are Important

Accounts For Small Business

As a small business owner, you know that having good accounting practices is vital to the success of your company. Not only does it help you keep track of your finances and make sure that all of your taxes are filed on time, but it also gives you a clear picture of how well your business is doing overall. 

Table of contents:

  • What is an accountant?
  • What is accounting for SME?
  • Basics of accounting for small firms
  • What are the 5 basic principles of accounting?
  • What is the easiest accounting program to use?
  • Which are the 5 accounts?
  • Benefits of small business accounting
  • Costs of accounting
  • Difference between an accountant and a bookkeeper
  • Frequently asked questions: Accounting & Bookkeeping
  • Conclusion

What Is An Accountant?

An accountant is a professional who helps businesses keep track of their finances. They can help you file your taxes, track your expenses, and make sure that your business is running smoothly financially.

Accountants are important for small businesses because they can help you stay organized and make sure that you are making the most of your money.

What Is Accounting For SMEs?

Accounting for small and medium-sized enterprises, or SMES, is the process of tracking and recording financial transactions for a business. This includes tracking expenses, income, and assets, as well as preparing financial statements and filing taxes.

Accounting is important for SMEs because it helps them track their finances and make sure that they are operating efficiently.

accountant for small business

Basics Of Accounting:

The three basics of accounting are: recording financial transactions, preparing financial statements, and filing taxes. These three tasks are essential for any business to keep track of its finances and stay compliant with tax laws.

A) Recording financial transactions

To ensure that a business is keeping track of all of its financial transactions, it is important to record them in a journal. A journal is a book where businesses can record their transactions chronologically. This allows businesses to track their income, expenses, and assets over time.

B) Preparing financial statements

After a business has recorded its financial transactions in a journal, it can then prepare financial statements. Financial statements show a business’s financial position at a specific point in time. They include the balance sheet, which lists a business’s assets and liabilities, and the income statement, which shows a business’s revenue and expenses.

C) Filing taxes

All businesses are required to file income tax with the government. To do this, businesses must keep track of their income and expenses throughout the year. They will then use this information to prepare their tax return. Tax returns must be filed by businesses of all sizes, from sole proprietorships to large corporations.

What Are The 5 Principles Of Accounting?

  1. Revenue recognition

Revenue should be recognized when it is earned, not when it is received.

  1. Matching expenses with revenue

States that expenses should be matched with the revenues they generated.

  1. Full disclosure

Businesses should disclose all information relevant to their financial statements.

  1. Conservatism

Small businesses should be conservative in their accounting practices, and should not report revenue or assets that may not be realized. This helps to ensure that businesses are not overstating their financial position.

  1. Periodicity

Record business transactions periodically. Helps to ensure that financial statements are accurate and up-to-date.

Free Accounting Softwares

  • Zoho Books – Best accounting software around for project tracking and very small businesses
  • Crunch – Effective accounting software that integrates with major banks and easily records receipts
  • ZipBooks – A great software if you have a limited budget but still seeking a modern and feature-rich tool
  • AdminSoft – A good choice for small business owners if they need simple software without all the bells and whistles
  • GnuCash – Simple but hugely flexible software that has payroll and multiple currency features

Paid Accounting Software

  • QuickBooks – Comprehensive cloud-based accounting software that is perfect for small business owners for business bank account
  • FreshBooks – Easy to use and the best for all-rounders with a user-friendly interface and plenty of features that keep records
  • Sage – Perfect for less IT experienced small business owner that wants good value and multiple users solution and accounting features
  • FreeAgent – Isn’t the cheapest but the best if you are a limited company and want all the features for a fixed fee
  • Xero – If you starting a business and need software for small businesses that is simple but effective this will work

small business accountant

What Are The 5 Basic Accounts For Small Business?

The five basic accounts: Assets, Liabilities, Equity, Income, and Expenses. These chart of accounts are used to track a company’s financial position and performance over time.

  1. Assets:

Everything a company owns and can use to generate revenue. This could include cash, inventory, equipment, buildings and land.

  1. Liabilities:

All their possession including money owed to suppliers, loans, and credit card debt.

  1. Equity:

The ownership stake that shareholders have in a company. This is calculated by subtracting liabilities from assets.

  1. Income:

The money a company brings in from selling goods or services. This is also known as revenue.

  1. Expenses:

The money a company spends to run its business. This includes things like rent, salaries, and marketing costs.

Benefits Of Small Business Accounting

Increased accuracy and transparency

Financial statements that are accurate and up-to-date can help business owners make better decisions about their business. By recording financial transactions periodically, businesses can ensure that their financial statements are accurate and reflect the current state of their business.

Improved efficiency

Accounting software can help improve the efficiency of the company by automating many business transactions, such as invoicing and tracking payments. This can save businesses time and money.

Easier tax preparation

Businesses of all sizes must file tax returns and using an accounting system can make preparing your tax return much easier. The software will automatically track all your financial transactions, making it simpler to determine your taxable income.

Greater insights into business performance

By tracking financial data over time, accounting software can help business owners gain insights into their overall business performance, bank account and save time. This information can be used to make informed decisions about where to allocate resources and how to improve profitability.

Costs Of Accounting For Business Owners?

The costs of accounting for a business can vary depending on the size and complexity of the business, as well as the type of accounting software used. However, most accounting software packages offer a range of pricing options, so business owners can choose the package that best suits their needs and budget.

In terms of accounting system, in the UK the average cost of an accountant is £40-70 per hour. However many accountants offer accounting services and small business bookkeeping packages that are paid monthly or annually. E.g. MH Services annual accounts start from £169/year.

Difference between an accountant and bookkeeper?

  • An accountant is someone who can provide you with advice on financial matters and help you file your taxes, also an accountant can represent you in front of the IRS if necessary.
  • A bookkeeper is someone who records financial transactions – bank statements, payroll – and prepares financial statements. Many companies use a bookkeeper to keep track of their finances, and cash flow and then hire an accountant for financial information, income tax advice and filing. Small business bookkeeping is vital to the success of a business.

accounts for small business

FAQ: Accounting & Bookkeeping


A small business is an unincorporated business that typically has fewer than 50 employees.


Yes, many small businesses do their own business accounts with the help of online software or bookkeeping services. However, in the long run, it’s worth hiring an accountant or bookkeeper who will help you with tax and payroll to ensure that the process of recording is accurate and up-to-date.


One option is to use online software, which can automate many of the tasks associated with accounting, such as recording transactions and preparing financial statements. Businesses can also hire a bookkeeper to track their finances and then consult an accountant for tax advice and filing.


The best way to find is to ask other business owners for referrals. You can also search online for accounting firms that specialize in small business financial.


Sole trader, Partnership, Limited liability partnership, Limited company.


If you’re self-employed, you can start a business by registering with HMRC as self-employed. You’ll need to provide your National Insurance number and your business name (if you have one). You may also need to apply for Value-Added Tax (VAT registered) if your business turnover is more than £85,000/year. You can find more information on the GOV.UK website.


The accounting period is the length of time over which statements and balance sheet is prepared. Most companies use a 12-month accounting period, although some may use a different period, such as a fiscal year.


Small businesses are the backbone of the economy and keeping accurate financial records is vital to their success. In order to be successful, small businesses need more than a good idea and hard work ethic – they also need sound financial management practices.

One key element of sound financial management is bookkeeping and accounting. By keeping accurate records of cash flow and tracking expenses and profits, small business owners can make informed decisions about their business’s future and save money. If you need some assistance MH Services is the right partner for your accountancy services.

Single Entry Bookkeeping

Easy Single-Entry Bookkeeping: Keep Your Books in Order

Single-Entry Bookkeeping

If you’re like most business owners, you probably don’t have time to keep your books in order. That’s where single-entry bookkeeping comes in! With this method, you can easily track your expenses and income, and keep your business finances in check. We will discuss the basics of single-entry bookkeeping and how it can benefit your business.

Table of contents:

  • Difference between single entry and double entry
  • What is single entry bookkeeping
  • What is double entry bookkeeping
  • 5 Easy double entry accounting software for small business
  • Tips for using single entry bookkeeping in your business
  • Tips for using double entry bookkeeping in your company
  • Conclusion

Single Entry vs Double Entry Bookkeeping

The main difference between single and double entry system is the way transactions are recorded.

  • With double-entry bookkeeping, each transaction is recorded in two accounts, which ensures the accuracy of financial statements.

  • With single entry bookkeeping, only one account is used to record transactions, which makes financial statements less accurate. However, single entry bookkeeping is simpler and easier to use, making it a popular choice for small businesses.

What is single-entry bookkeeping?

Single-entry bookkeeping is a method of accounting in which all transactions are recorded in a single ledger. This type of bookkeeping is typically used by small businesses and sole proprietorships. Also, single-entry is easier to learn and use than double entry bookkeeping.

How it works?

  1. Keep a ledger for each type of transaction – a ledger for sales, purchases and expenses.
  2. Enter each transaction into the appropriate ledger.
  3. At the end of the period, total each ledger and transfer the totals to a master ledger.

The first step is to do your homework and understand what offshore accounting entails. Once you have a good understanding of the basics, you can start to narrow down your search for a qualified professional.


For example, let’s say you own a small business and make a sale.

=> You would record the sale in your sales ledger.

=> Then, let’s say you use some of that money to buy supplies for your business. You would record the purchase in your purchases ledger.

=> Finally, let’s say you spend some of the money on advertising. You would record the expense in your expenses ledger.

At the end of the period, you would transfer the totals to a master ledger which would show that you have made a sale, made a purchase, and incurred an expense.

Single entry bookkeeping

Types of single entry?

There are two types of single-entry bookkeeping:

1. Cash

Cash is when transactions are recorded when the cash changes hands.

2. Accrual

Accrual is when transactions are recorded when the obligation is created, even if the cash balance has not yet changed hands.

Benefits of single entry

  • Single entry bookkeeping is a simpler, more basic form of accounting that is easy to learn and use
  • This type of bookkeeping is perfect for small businesses and sole proprietorships
  • Transactions are recorded in a single ledger, making it easy to track your income and expenses

Disadvantage of single-entry

  • The main disadvantage of single-entry bookkeeping is that it is less accurate than double entry bookkeeping. This is because there is only one record of each transaction, so it is easy to make mistakes
  • Single-entry bookkeeping can also be more time-consuming than double entry system, as you have to keep track of multiple ledgers

What is double entry bookkeeping?

Double-entry bookkeeping is a system of accounting that ensures the accuracy of financial records by requiring every transaction to be recorded in at least two accounts and works on the basics of accounting equations. This system helps businesses and individuals track where their money is going, as well as keep track of their assets and liabilities.

Also, under the double-entry system, each transaction must have corresponding debits and credits. This system provides a more complete picture of a business’s financial health than single bookkeeping.

How does it work?

  1. First, you must identify the accounts that will be affected by the transaction. For each transaction, there must be at least one debit and one credit.
  2. Next, you have to determine the amount of the transaction.
  3. Finally, you have to enter the transaction into your accounting software. Most accounting software programs will have a journal entry feature that allows you to enter the date, account names, and debit and credit amounts for each transaction.


Suppose that a business buys a new computer for £1,000. The computer will be recorded as an asset in the business’s accounting records.

The transaction would be recorded as follows:

=> Debit: Asset account

=> Credit: Cash account

For the debit, we would enter an asset account because the business has acquired a new asset (the computer). For the credit, we would enter the cash account because the business has paid for the computer with cash or with a card.

Types of entries for double bookkeeping

There are three types of entries for double bookkeeping:

1. Journal Entries:

A journal entry is a record of the financial transactions that take place within a business. This includes purchases, sales, payments, and receipts.

2. General Ledger Entries:

The general ledger is a record of all the financial transactions that take place within a business. This includes journal entries, as well as other entries such as payroll and invoices. Ledger entries are used to keep track of a business’s financial activities.

3. Trial Balance:

A trial balance is a list of all the accounts in a business, as well as their corresponding debits and credits. This report is used to ensure that the total of all the debits equals the total of all the credits.

What are the different types of accounts?

There are three types of chart of accounts in double entry bookkeeping: assets, liabilities, and equity.

=> An asset account is a record of all the property and possessions that a business owns. This includes cash, equipment, and inventory.

=> A liability account is a record of all the money that a business owes to others. This includes loans, accounts payable, and taxes payable.

=> Equity is the difference between a business’s assets and liabilities. Equity is divided into two categories: paid-in capital and retained earnings. Paid-in capital represents the money that the owners have invested in the business. Retained earnings are the net income (profit) that the business has earned over time.

What is a balance sheet?

The balance sheet is a financial statement that provides a snapshot of a business’s assets, liabilities, and equity at a given point in time. This report is used to assess the financial health of a business.

The balance sheet equation is as follows:

Assets = Liabilities + Equity

The income statement is a financial statement that shows how much revenue a business has earned and how much expenses it has incurred over some time. This report is used to assess the profitability of a business.

The income statement equation is as follows:

Revenue – Expenses = Net Income (Profit)

The cash flow statement is a financial statement that shows how much cash a business has generated and used over a while. This report is used to assess the financial health of a business.

The cash flow statement equation is as follows:

Cash Inflow – Cash Outflow = Net Cash Flow

Benefits of double entry

  • More accurate financial records
  • Easier to track where money is going
  • Keep track of assets and liabilities
  • Feel more in control of your finances

Disadvantages of double entry bookkeeping

  • Takes more time to record transactions
  • Requires a basic understanding of accounting
  • Can be overwhelming for small businesses

double entry bookkeeping

Double-entry accounting software for small businesses

There are many different types of accounting software on the market, but the following five are some of the best for small businesses.

1. QuickBooks

QuickBooks is one of the most popular double entry accounting system available, and it’s a great option for small businesses. It’s easy to use and has all the features you need to keep your books in order.

2. FreshBooks

If you’re looking for a program that’s specifically designed for small businesses, FreshBooks is a great option. It’s easy to use and has a lot of great features, including invoicing, time tracking, and expense tracking.

3. Wave Accounting

Wave Accounting is a free double entry bookkeeping system and accounting software program that’s perfect for small businesses. It has all the basic features you need to keep your books in order, and it’s very easy to use.


Xero is another great option for small businesses. It has a wide range of features, including invoicing, expense tracking, and budgeting tools.

5. Sage

Sage One Accounts is a cloud-based accounting software program that’s perfect for small businesses. It’s easy to use and has all the features you need to keep your books in order.

Tips for using SE bookkeeping in your business

  1. Start by creating a list of all the accounts in your business. This should include assets liabilities equity accounts.
  2. Next, create journal entries for all of your financial transactions. This includes purchases, sales, payments, and receipts.
  3. Use the general ledger to keep track of all of your financial activities. This includes journal entries, as well as other entries such as payroll and invoices.
  4. Use the trial balance to ensure that the total of all the debits equals the total of all the credits.

Tips for using DE bookkeeping in your business

  1. Make sure you understand the basics of double-entry bookkeeping before you start using it.
  2. Keep your books in order by recording all transactions in a journal and posting them to the appropriate accounts.
  3. Reconcile your accounts regularly to ensure accuracy.
  4. Use software or online tools to help you keep track of your finances.
  5. Stay organized and keep track of your expenses and income so you can make sound financial decisions for your business.


Single entry is a simpler method of tracking your finances, and it can be more than adequate for small businesses and sole proprietors. Using DE bookkeeping is more complex, but it offers greater accuracy and can be helpful for businesses with multiple streams of income or expenses.

Ultimately, the choice between single and double entry bookkeeping comes down to how comfortable you feel tracking your finances and whether you need the extra level of detail that double entry bookkeeping provides. If you’re just starting in business, we recommend trying single entry first to see if it meets your needs; you can always switch over to double entry later on if necessary.